Project knows that most people only work Monday to Friday and will automatically move tasks to working days. Again, this seems obvious, but in desktop Project setting dependencies is much more fiddly because it means looking up the task number. Click in the field and it suggests a few tasks start typing the name of the task you need done first and the list filters down to matching tasks to choose from.
You can also drag the dot that appears next to a task to make it depend on another task, or you can open the detail pane and add dependencies there. Tasks that are due soon or today are highlighted in yellow tasks that are overdue are highlighted in red, in both grid and board view - and that works in the high-contrast mode that’s now available to improve accessibility.įill out the start and end dates on a task and it automatically gets scheduled (something you used to have to select for each project) the timeline view (which is a Gantt chart without the intimidating name) lets you drag tasks to the right date, drag to allocate more or less time, and drag them around to reschedule them. You can group the board view in several ways, like by how far tasks have progressed, or use buckets for classifying tasks in whatever way makes most sense to you. Planning tools like Trello have made Kanban boards familiar to a mainstream audience and Project inherits the board view from Planner (which is now built by the same team). You can add more than the basic fields to tasks in your project, including custom formulae, but so far there are only eleven options rather than the 300-plus in classic project. If you have tasks that are similar, or that repeat in multiple projects, you can copy and paste them. You don’t need to remember to save a project, or to check it in or out as you work on it - that sounds obvious for modern web apps, but it’s something you still have to do with the desktop version of Project and Project Server. It’s also a switch from the traditional top-down approach of the classic Project workflow, with a formal project manager if your project is more of a collaboration inside a team, you can easily have co-authors who can create, assign and track tasks.Ĭreating complex tasks is also straightforward: rather than juggling a multi-level task dialog, you make all the different tasks and mark them as sub-tasks to group them together. Taking advantage of Office 365 like that saves a lot of preparation time, like adding people to an enterprise resource pool in standard Project fashion.
The Project web app lets you start simply in a grid view that looks rather like Microsoft ToDo, creating a project by making a list of tasks the way that you would in a task management app and assigning tasks to people who are already in the system because they’re in Teams, or just in your Active Directory. Now that service has launched, where does that leave the desktop version of Project, and which one should you be using? Beyond boards That version of Project Online was more or less a placeholder for a new project management system that Microsoft was still building on top of the Common Data Service for Apps platform that powers Dynamics, using the powerful scheduling engine from the desktop and server versions of Project, but still being hosted by SharePoint Online to make it easier to share documents and chat in Teams. When we looked at the online version of Project a year ago, it was a fairly basic service built on top of SharePoint with support for modern Groups and a handy feature called Roadmap for getting an overview of multiple projects.
MICROSOFT PROJECT ONLINE HELP WINDOWS
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